Message to all CFOs: Protect Your Business

The times of crisis will define you as a financial leader. We put together a quick 3 step summary to help you stay focused and save your business.

1. Take costs under control

Procurement Budget 2020 taken by Covid-19
Approving purchase requests help to reduce unnecessary spending.
Conserve cash and keep operations running.
Shift from approving invoices to approving purchase requests makes major difference.

2. Evaluate Suppliers

Procurement COVID-19 response nr 1:  REMOTE WORK
This means beginning with the most critical products for your company and look well beyond first- and second-tier suppliers, right down to the raw materials, indirect, CAPEX suppliers.

3. Support Procurement

Procurement COVID-19 response nr 1:  REMOTE WORK
Procurement team needs to continue working without any disruptions to keep the business running.
We all need to adjust with remote work and use tools that supports us in this. Giving approvals remotely ensures smooth and quick procurement process even if teams are not in office

SOLUTION

The process of getting costs under control

CFO says NO!
CFO says YES

Make the change within 1 hour

Procurement COVID-19 response nr 1:  REMOTE WORK
Change can be made fast and CFO and there are no prerequisites for starting to use ProcurementFlow.com. Organisation needs to know one email where to send requests and quick approval, smart sourcing and purchasing process will follow.

What about ERP and existing Invoice Approval Process?

ProcurementFlow compliments the existing process and can be taken into use without any integration. PO-s can be issued from ProcurementFlow or ERP (based on the input from ProcurementFlow).

It's a business decision if existing Invoice Approval flow shall be used for approving invoices that match with PO and which delivery is confirmed by Requester.
Procurement and Accounts Payable process flow

This is how easy it is for everybody

Requester
After sending purchasing requests via email requester will get auto response informing that request has reached Procurement team and it is equipped with unique ID. This ID helps to identify request status and keep communication in one place.
Procurement Team
Procurement team sees notification on board notifying about new request. At the same time new Request Card is created and from now on can be handled by procurement team.
Buyer
Send Procurement Request for Approval in less than a minute. Fill in details and in case some details are missing then questions can be asked directly from requester.
Approver
Approver will receive new approval request to email with an option to Approve or Reject and add comment instantly from the Smartphone.
Supplier
Supplier will be part of RFI and can easily submit their response back to buyer by using email.

OK. What what are the next steps?

What's the cost?

Working Solo

FREE
Free for 1 purchaser
Limitations
No direct emailing to the suppliers (RFI, RFP, PO)
No direct emailing to the suppliers (RFI, RFP, PO)
  • Free Requestors (up to 10 unique)
  • Customer Support Email
  • Cloud Hosted
  • 100MB Attachment Data Storage
  • 500 PO transactions annually
  • Import/Export to Excel (permission)
  • GDPR Compliance
  • Switch or Cancel Anytime

Smart Team

€475/month
-20% when Paid Annually
up to 5 users
  • Everything in Working Solo
  • Free & Unlimited Requestors
  • 2TB Attachment Data Storage
  • Unlimited PO transactions annually
  • Chat Bot for Requests
  • Supplier Portal
  • Set up your team with our consultant for free
  • Workflow Automation
  • Customer Support Priority
  • ERP Integrations
  • API access
  • Smart emailing
  • User Permissions
  • SAML SSO (Single Sign-On)
€750/month
-20% when Paid Annually
6-20 users
  • Everything in Smart Team

Requestors & Approvals

Requestors can be anyone in your company who needs products or services to be purchased.

Approvals approve the orders and confirm that ordered goods or services are delivered.

Suppliers

There is no hidden fees for Suppliers. They can use your company’s Supplier Portal for free. Supplier portal is included in Purchasing Team monthly plan.

Pricing without VAT

VAT will be added to EU customers based on the Member State VAT rate where the customer is located unless a VAT number is provided.

Enterprises

For multiple teams/locations and specific requirements, please contact sales@procurementflow.com

Small Team

275€/month
220€ per month
2640€/year
3017CHF/year
£2256/year
$2933/year
$4231/year
28,387kr/year
28,387kr/year
28,387kr/year
Team up to 3 buyers
Limitations
No direct emailing to the suppliers (RFI, RFP, PO)
FREE for Requestors,
Approvers and Suppliers
  • Free Requestors (up to 10 unique)
  • Customer Support Email
  • Cloud Hosted
  • 100MB Attachment Data Storage
  • 500 PO transactions annually
  • Import/Export to Excel (permission)
  • GDPR Compliance
  • Switch or Cancel Anytime
475€/month
380€ per month
4560€/year
5211CHF/year
£3897/year
$5067/year
$7308/year
49,032kr/year
49,032kr/year
49,032kr/year
4-7 buyers
FREE for Requestors,
Approvers and Suppliers
  • Bring everyone on board in a day!
  • Free & Unlimited Requestors
  • 2TB Attachment Data Storage
  • Unlimited PO transactions annually
  • ChatBot for Requests
  • Supplier Portal
  • Set up your team with our consultant for free
  • Workflow Automation
  • Customer Support Priority
  • ERP Integrations
  • API access
  • Smart emailing
  • User Permissions
  • SAML SSO (Single Sign-On)

Big Team

750€/month
220€ per month
7200€/year
8229CHF/year
£6154/year
$8000/year
$11538/year
77,419kr/year
77,419kr/year
77,419kr/year
8-20 buyers
FREE for Requestors,
Approvers and Suppliers
  • Customizations

FREE for requestors

Requestors can be anyone in your company who needs products or services to be purchased.

FREE for Approvers

Approvals approve the orders and confirm that ordered goods or services are delivered.

Working Solo

FREE
Free for 1 purchaser
Limitations
No direct emailing to the suppliers (RFI, RFP, PO)
No direct emailing to the suppliers (RFI, RFP, PO)
  • Free Requestors (up to 10 unique)
  • Customer Support Email
  • Cloud Hosted
  • 100MB Attachment Data Storage
  • 500 PO transactions annually
  • Import/Export to Excel (permission)
  • GDPR Compliance
  • Switch or Cancel Anytime
€750/month
-20% when Paid Annually
6-20 users
  • Everything in Smart Team

Smart Team

€475/month
-20% when Paid Annually
up to 5 users
  • Everything in Working Solo
  • Free & Unlimited Requestors
  • 2TB Attachment Data Storage
  • Unlimited PO transactions annually
  • Chat Bot for Requests
  • Supplier Portal
  • Set up your team with our consultant for free
  • Workflow Automation
  • Customer Support Priority
  • ERP Integrations
  • API access
  • Smart emailing
  • User Permissions
  • SAML SSO (Single Sign-On)

Requestors & Approvals

Requestors can be anyone in your company who needs products or services to be purchased.

Approvals approve the orders and confirm that ordered goods or services are delivered.

Enterprises

For multiple teams/locations and specific requirements, please contact sales@procurementflow.com

Suppliers

There is no hidden fees for Suppliers. They can use your company’s Supplier Portal for free. Supplier portal is included in Purchasing Team monthly plan.

Pricing without VAT

VAT will be added to EU customers based on the Member State VAT rate where the customer is located unless a VAT number is provided.


Solution Contact
Tarmo Saidla
CEO & Solution Expert
+372 56 611916
tarmo.saidla@procurementflow.com

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