Message to all CFOs: Protect Your Business
The times of crisis will define you as a financial leader. We put together a quick 3 step summary to help you stay focused and save your business.
1. Take costs under control
Approving purchase requests help to reduce unnecessary spending.
Conserve cash and keep operations running.
Shift from approving invoices to approving purchase requests makes major difference.
Conserve cash and keep operations running.
Shift from approving invoices to approving purchase requests makes major difference.
2. Evaluate Suppliers
This means beginning with the most critical products for your company and look well beyond first- and second-tier suppliers, right down to the raw materials, indirect, CAPEX suppliers.
3. Support Procurement
Procurement team needs to continue working without any disruptions to keep the business running.
We all need to adjust with remote work and use tools that supports us in this. Giving approvals remotely ensures smooth and quick procurement process even if teams are not in office
We all need to adjust with remote work and use tools that supports us in this. Giving approvals remotely ensures smooth and quick procurement process even if teams are not in office
SOLUTION
The process of getting costs under control
Make the change within 1 hour
Change can be made fast and CFO and there are no prerequisites for starting to use ProcurementFlow.com. Organisation needs to know one email where to send requests and quick approval, smart sourcing and purchasing process will follow.
What about ERP and existing Invoice Approval Process?
ProcurementFlow compliments the existing process and can be taken into use without any integration. PO-s can be issued from ProcurementFlow or ERP (based on the input from ProcurementFlow).
It's a business decision if existing Invoice Approval flow shall be used for approving invoices that match with PO and which delivery is confirmed by Requester.
It's a business decision if existing Invoice Approval flow shall be used for approving invoices that match with PO and which delivery is confirmed by Requester.
This is how easy it is for everybody
Requester
After sending purchasing requests via email requester will get auto response informing that request has reached Procurement team and it is equipped with unique ID. This ID helps to identify request status and keep communication in one place.
Procurement Team
Procurement team sees notification on board notifying about new request. At the same time new Request Card is created and from now on can be handled by procurement team.
Buyer
Send Procurement Request for Approval in less than a minute. Fill in details and in case some details are missing then questions can be asked directly from requester.
Approver
Approver will receive new approval request to email with an option to Approve or Reject and add comment instantly from the Smartphone.
OK. What what are the next steps?
AGENDA for one day implementation
10:00 Team briefing and ProcurementFlow.com video tutorial
10:30 Hands-on demonstration where buyers of your team have already access to the ProcurementFlow.com demo organisation
11:15 Discussion and new process adaption
12:00 Lunch :)
13:00 data import preparation
14:00 Suppliers and contacts import
16:00 Continue working with ProcurementFlow.com
ProcurementFlow Support
We would love to help further. Not only we will get you squared away from the beginning, but even after launch. Please contact us at support@procurementflow.com
10:30 Hands-on demonstration where buyers of your team have already access to the ProcurementFlow.com demo organisation
11:15 Discussion and new process adaption
12:00 Lunch :)
13:00 data import preparation
14:00 Suppliers and contacts import
16:00 Continue working with ProcurementFlow.com
ProcurementFlow Support
We would love to help further. Not only we will get you squared away from the beginning, but even after launch. Please contact us at support@procurementflow.com
CFO Manifesto to Organisation about NEW ORDER
FROM:
TO:
Subject:
TO:
Subject:
CFO Name
Head of Business Units
COVID-19 Response: New Rules - all costs shall be first approved by management
Head of Business Units
COVID-19 Response: New Rules - all costs shall be first approved by management
Dear all,
As you all know, we have entered to the era of uncertainty because of the Corona virus.Here are the new rules,
NEW RULE: Before any items or services are ordered (obligations taken for our company), the request shall be first approved by management.
Here is what you need to do with any requests:
1. All your requests shall be sent to Procurement via ourCOMPANY@procurementflow.com, where every request is registered.
2. Procurement sends it to digital approval for management.
3. After approval, you will get a notification.
4. Procurement will issue the Purchase Order.
5. After the Supplier sends the Invoice, it will be approved as before.
Best regards,
CFO
As you all know, we have entered to the era of uncertainty because of the Corona virus.Here are the new rules,
NEW RULE: Before any items or services are ordered (obligations taken for our company), the request shall be first approved by management.
Here is what you need to do with any requests:
1. All your requests shall be sent to Procurement via ourCOMPANY@procurementflow.com, where every request is registered.
2. Procurement sends it to digital approval for management.
3. After approval, you will get a notification.
4. Procurement will issue the Purchase Order.
5. After the Supplier sends the Invoice, it will be approved as before.
Best regards,
CFO
PS If your organisation has email address like procurement@ourCOMPANY.com already in place then this can be forwarded to ProcurementFlow fo from where requests are registered and sent to approval workflow.
What's the cost?
Small Team
275€/month
2640€/year
3017CHF/year
£2256/year
$2933/year
$4231/year
28,387kr/year
28,387kr/year
28,387kr/year
Team up to 3 buyers
Limitations
No direct emailing to the suppliers (RFI, RFP, PO)
No direct emailing to the suppliers (RFI, RFP, PO)
FREE for Requestors,
Approvers and Suppliers
Approvers and Suppliers
Medium Team
475€/month
4560€/year
5211CHF/year
£3897/year
$5067/year
$7308/year
49,032kr/year
49,032kr/year
49,032kr/year
4-7 buyers
FREE for Requestors,
Approvers and Suppliers
Approvers and Suppliers
Big Team
750€/month
7200€/year
8229CHF/year
£6154/year
$8000/year
$11538/year
77,419kr/year
77,419kr/year
77,419kr/year
8-20 buyers
FREE for Requestors,
Approvers and Suppliers
Approvers and Suppliers
FREE for requestors
Requestors can be anyone in your company who needs products or services to be purchased.
FREE for Approvers
Approvals approve the orders and confirm that ordered goods or services are delivered.
Solution Contact
Solution Contact
Tarmo Saidla
CEO & Solution Expert
+372 56 611916
tarmo.saidla@procurementflow.com
CEO & Solution Expert
+372 56 611916
tarmo.saidla@procurementflow.com