Fully Digitize Procurement Workflow
Successful team needs:
- Solution that Supports entire Source-to-Pay Process
- Simple way to keep Communication and Process in Sync
- Easy Supplier Relationships and Contracts Management (SRM)
- Smart Analytics and Procurement KPIs
Brings clarity where it's needed the most
- All process steps in one page
- New requests can be assigned to or pulled by Purchasers
- Purchasers can drag-and-drop request between steps
- Everyone knows who is working with what and what is the latest status
Funnel all Requests
Everything starts with a request for direct or indirect goods or services.
Make sure that all requests are registered regardless how they reach Procurement - by e-mail, with Excel or through Requester Portal.
This is just a starting point, you can customise it to fit your exact workflow and needs.
Split Request between RFIs, RFPs and POs
Procurement knows their work and suppliers at best and needs to have flexibility in their work. With ProcurementFlow.com purchasers can decide how they want to split PR with more than 1 rows. It is possible to process each item separately or in groups and move items to RFI / RFP /RFQ or directly to PO.
Bundle Multiple Requests to Single RFI, RFP or PO
To get volume effect or reduce amount of POs then multiple requests can be bundled into one RFI /RFP /RFQ or PO. Just drag Request items inside already existing card and rename card title the way you want.
Procurement teams are extremely hardworking and it is important to balance their workload. With simple user assign feature, procurement leaders can divide the work among the team by workload or by experience. What is most important is that everyone knows who's working with what and what is the latest status.
Instantly Release RFIs and RFPs
Built in eSourcing, introducing extreme efficiency in sending out sourcing events. Suppliers can be simply added via email or picked from SRM and with just 5 minutes users can send out RFI/RFP or RFQ to tens of suppliers. Procurement hasn't ever been that agile. Time-to-Market for new products can be improved up to 50%
Create Collaboration Channels
Supplier Led Innovation requires to set up firm communication channels so that right people from supplier side can discuss with right people from your side. What is best is that procurement teams will always be in a loop of all communications.
Release PO and Track Statuses
Track statuses. Nothing important is missed. Every update is seen on Kanban board and all changes are tracked by activity feed. Procurement team does not need to act as phone operator since every requester is automatically notified when there are changes/updates linked with original request.
Manage and Automate Procurement Workflow
Kanban visual board brings best in class transparency. Every important card is in front of the user and it is impossible to forget or miss critical request. By using filters users can filter the board by Project / Product / Supplier and that brings clear status overview to everyone.
Supplier Relationship Management (SRM)
All communication with potential and existing Suppliers. Contracts, conditions, spend, quality incidents, past and planned events are all captured from a single source.
Smart Automation & Notifications
Simple automated RFI/RFP/RFQ workflow. Predictive alerts to notify about process abnormalities. Automatically capture all updates, comments and link these with process.
Let Suppliers do more! Move the communication with potential and existing Suppliers away from personal mailboxes and let suppliers to update their details or use it to send out important updates.
Requisitions and Approvals even through smartphone
Needs for goods or services reach Purchasing department through system. Time saved for Purchasing team thanks to easy to start approval workflows.