Public Procurement

Centralisation of Purchase Requests (PR). Procurement Office can collect all requests for goods and services easily and transparently to Procurement Board.

Split and Bundle function allows to either bundle multiple requests and consolidate volumes from different public institutions or split requests between team members, product categories, institutions.


Collaboration Feed allows to communicate with internal and external stakeholders and every update, comment is stored and visible for users.

Ensure transparency and audit-trail through entire procurement flow.

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Public Procurement Centralised

Requester

Submit all Purchase Requests (PR) through on simple form
Prioritise urgent requests and therefore cut processing time
Receive notification, when work with PR has started
Send additional comments to purchaser at any time
Know latest status and expected delivery date. Information is seen on Procurement Board

Procurement Team

Receive all requests through one channel
Track every request via unique id number
Post additional questions at any time to requester or other team members
Split PR into several POs or bundle multiple PR into one PO
Filter requests to see all or only requester/project specific cards

Requester

Receive updates from status changes via notifications or see changes in Procurement Board
Send additional comments to purchaser at any time during process
See process end date on Procurement Board
View and approve sourcing results

Procurement Team

Split PR into several RFI/RFP or bundle multiple PR into one RFI/RFP event
Select one or several suppliers into sourcing event pool
Track every request via unique id number
Ask additional questions at any time from requesters or other team members
Filter requests to see all or only vessel/requester specific cards

Requester

Know latest status and expected delivery date. All information is seen on Procurement Board
Can send additional comments to purchaser at any time
Know which supplier is sending order and what are supplier performance rates
Can see detailed information regarding supplier on Supplier Relationship Management (SRM) view

Procurement Team

Get all requests through one channel only
Track every request via unique id number
Ask additional questions from requesters or other team members at any time
Split PR into several POs or bundle multiple PR into one PO
See information connected with supplier on Supplier Relationship Management (SRM) view

Requester

Mark urgent requests and asks these to be processed quickly through system
Receive notification, when order is potentially delayed
Add additional comments to purchaser at any time
Post comment about service/product quality
Confirm receiving

Procurement Team

Receive notification, when order is potentially delayed
Filter requests to see all or only vessel/requester specific cards
Contact requester and solve questions quickly
See supplier related information on Supplier Relationship Management (SRM view)
Monitor delivery performance KPI's

Requester

Reduce manual work amount by using automated 3-way match
Comment service/product quality
Confirm receiving

Procurement Team

Reduce manual work amount by using automated 3-way match
Upload invoice to system
See Invoice related information on Supplier Relationship Management (SRM view)

Procurement Flow benefit to
Public Procurement Functions

Supplier Relationship Management (SRM)

All communications with potential and existing Suppliers. Contracts, conditions, spend, quality incidents, past and planned events are all captured from single source.

Requisitions and Approvals even through smartphone

Need for new goods or services reach Purchasing department through system. Time saved for Purchasing team thanks to easy to start approval workflows.

Collaborative Purchasing

Involve requestors into R&D discussions with potential Suppliers without losing control over process. Benefit from Suppliers Innovations and know-how.

Supplier Portal

Let Suppliers do more! Move the communication with potential and existing Suppliers away from personal mailboxes.